Office Coordinator

Louisiana State University   Baton Rouge, LA   Full-time     Administration / Clerical
Posted on June 17, 2022
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Office Coordinator

Reporting to the Director of Wellness and Health Promotion, the Office Coordinator is responsible for providing administrative support for the professional staff in the Office of Wellness and Health Promotion and The Lighthouse Program. The Office Coordinator oversees event reservations, travel arrangements, supply procurement and inventory management for the units and serves as the initial point of contact for patients and guests. The Office Coordinator should be committed to investing in the integrated care model and advancing the divisional priorities of quality, access and inclusion, and mattering and belonging.

Job Responsibilities: Program Support - 45% Provides administrative support to professional staff; schedules meetings; prepares minutes; composes memoranda and other correspondence; serves as primary purchaser; maintains expense records; and assists with travel coordination. Coordinates reservations, TigerLink profiles, and other administrative needs for event and program planning; manages content updates to unit web pages; and assists with the implementation of the online educational course requirement. Coordinates campus blood drives, managing requests and logistics and communicating with approved donor agencies. Administrative Support - 30% Serves as the initial point of contact for students and guests; ensures front desk coverage during hours of operation; answers phones; schedules patient appointments; manages provider calendars and internal referrals to maximize patient access; distributes relevant communication to patients, providers, and staff; and coordinates requests for programs, wellness materials, and other services. Quality Control - 10% Supports accreditation and quality improvement efforts and collaborates to implement improvements that maximize student access and enhance administrative functions; prepares data reports related to service utilization, student needs assessments and program evaluation; updates and organizes current manuals and paper and electronic files; and maintains inventory of educational material and supplies. Student Support - 10% Trains and supervises student employees that work the front desk; verifies work times and attendance; ensures efficiency and accuracy of work performed; delegates tasks based on workload; recruits and hires new student employees, and performs student performance evaluations in consultation with appropriate professional staff. Other Duties as Assigned - 5% Performs other duties as assigned. Supports broad divisional/institutional efforts including at least 40 hours per year helping with initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, and other special projects.

Minimum Qualifications: Bachelor's degree Some experience in an administrative/office setting, customer service or similar role

Preferred Qualifications: Two years experience Full-time professional experience in a capacity related to the duties to be performed Possesses working knowledge of health and wellness concerns typical of a university student population Additional Requirements: Safety and security-sensitive positions are defined as those positions where any form of substance abuse may affect University activities through unsafe work behavior/performance or error in judgment; or where substance abuse could jeopardize the safety and well-being of employees, other personnel, or the general public, or cause significant damage to University property. This includes positions requiring firearms, access to controlled substances, handling hazardous material, operating heavy equipment or machinery, etc. These positions are subject to drug screens per PS-67/FASOP HR-04. This position may be required to report to campus in times of emergency and/or closure per PS-18. As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Additional Job Description: Special Instructions: Requested application materials include a letter of interest or cover letter; resume or curriculum vitae; and the names, telephone numbers, and e-mail addresses of at least three professional references.

Posting Date: June 16, 2022 Closing Date (Open Until Filled if No Date Specified): Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Essential Position (Y/N): Y LSU is an Equal Opportunity Employer: LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences.

To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu). COVID-19 Vaccine Protocol: LSU requires the COVID-19 vaccine for all students, faculty, and staff or mandatory monthly testing. New employees must either submit proof of vaccination within three (3) days of their official start date, otherwise they will be entered into the mandatory monthly testing protocol beginning in November 2021.