Coordinator of Grants and Development 2

LSU OFFICE OF HUMAN RESOURCE MANAGEMENT   Baton Rouge, LA   Full-time     Administration / Clerical
Posted on September 2, 2022
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Coordinator of Grants and Development 2

Job Description: Manages all grants, state and other unrestricted accounts for Civil & Environmental Engineering and responsible for all associated duties when processing these accounts. Will be under the direct supervision of Business Manager and report to both the Chair and Business Manager. 25% Responsible for managing & reconciling all grants, state, unrestricted accounts associated with the dept. on a monthly basis using the WORKDAY system. Monitors end dates of grants & processes requests for extensions. Stays abreast of federal and state grant/contract provisions that govern expenditures of restricted funds. Reviews accuracy of invoices/billings charged against grant, state and unrestricted accounts & processes transfer charges & budget adjustments as needed. 25% Assists and communicates with Principal Investigators regarding their grant accounts. Email monthly reports showing expenditures and balances of grant accounts to the Principal Investigators. A summary of all grant, tentative, and unrestricted accounts with detail information should be maintained. A detailed report listing all accounts have been reviewed and reconciled should be submitted to the Business Manager on a monthly basis. Will handle all cost share accounts associated with the grant accounts. 20% Utilizes the WORKDAY system for processing accounting entries, adjustments and updating information to ensure accuracy of budget reports and ledgers. Communicates with faculty, vendors, Sponsored Program Accounting, Accounting Services and other departments to resolve discrepancies. Reviews and acts as additional approver for all grant accounts. 12.5 % Receives and processes purchasing requests from faculty and staff. Reviews requests to ensure purchases are allowable according to stated university regulations or contracts. Communicates with faculty and staff on additional information needed, e.g., list of vendors if to be bid out, specifications of equipment to be purchased, vendor quotes and other pertinent information, to place order through supplier website or prepare a requisition through Procurement,. Responsible for loading purchase requisitions/creating receiving reports for all purchases and Subawards. 12.5% Obtains purchase approvals from department Chair, Business Manager, and College of Engineering as needed and forwards requisitions through University channels for processing. Matches appropriate purchase orders and invoices and verify with faculty and staff regarding receipt of items before creating a receiving report and approving invoices for payment. Responsible for communicating with vendors if there are any discrepancies in shipments and invoices. 5% Acts as the Timekeeper of the department. Maintains spreadsheets of student workers paid through President Student Aid and College Work Study. Email students of their balances on a bi-weekly basis. In the absence of Business Manager, acts as backup to prepare foundation deposits, foundation check requests, front desk duty and other duties as assigned. Assists with effort certification reviews. Monthly cross training sessions with Business Manager. Attends monthly staff meetings and reports directly to BM.

Minimum Qualifications: Bachelor's in Accounting, Business Administration, or closely related field with related work experience in Accounting. Must be proficient in WORD and Excel.

Preferred Qualifications: Master's in Accounting, MBA, or closely related field with 2+ years of related work experience in Accounting