Senior Executive Secretary, Surgery - General
Tulane University New Orleans, LA Full-time Administration / Clerical
Posted on May 31, 2022
The Senior Executive Secretary will provide comprehensive administrative support to the Division Chief and physicians in the General Surgery and Endocrine Surgery Divisions, as well as the Department of Surgery faculty. Responsibilities include setting up division meetings, distribution of financial reports, scheduling one-on-one reviews, transcribing and processing meeting minutes and maintaining the confidential files.
The Senior Executive Secretary supports (in addition to two Endocrine Surgeons and two General Surgeons), the Endocrine Nurse Practitioner, the Endocrine fellows, and research team (basic science and clinical research teams). This division is a high volume division that requires a large amount of administrative organization. The candidate will be responsible for accurately recording the minutes, a necessity for documentation, will be lead in setting up meetings, maintaining attendance, and ensuring the meetings are scheduled in a timely fashion. This candidate will be primary in organizing, planning and executing the yearly Thyroid Symposium.
The senior executive secretary’s administrative duties include but are not limited to maintaining calendars and schedules, maintaining accurate curriculum vitaes, keeping all medical licenses and credentialing up to date. Must respond to office calls, organize travel arrangement; process reimbursements, departmental work orders, and supplies requests, assisting with preparing correspondence, power point presentations, manuscripts and grant proposals. The Senior Executive Secretary will coordinate credentialing and faculty appointments, and all other division activities.