Administrative Assistant to the Dean of Liberal Arts and Sciences

UNIVERSITY OF HOLY CROSS RECRUITMENT   New Orleans, LA   Full-time     Education
Posted on April 28, 2022

Reports to: Dean of Liberal Arts & Sciences

Basic functions: Provide assistance to the Dean of Liberal Arts and Sciences and to the Chairs and Coordinators of the Departments of Biological and Physical Sciences; History, Social Sciences & Mathematics; Humanities; Theology; and Developmental Studies.

Major Duties: 1. Foster the Mission of the University. 2. Conduct oneself in a professional and respectful manner. 3. Maintain punctual and regular attendance. 4. Serve as the liaison between the Dean and faculty of the College of Liberal Arts and Sciences and students, staff, and other faculty. a. Answer emails and phone calls, connecting stakeholders with the services they need and following up to make sure their needs were met. b. Greet visitors to the College and help them find needed services, then follow up to make sure their needs were met. 5. Efficiently perform general office duties including, but not limited to a. Proficiently use Microsoft Word & Excel, Adobe Acrobat, the University’s learning management system (Canvas), PowerCampus, campus e-mail, the Internet, and office equipment; learn additional skills as needed for the administration of the College. b. Perform data entry and maintain records with confidentiality and efficiency. c. Type and print tests, syllabi, handouts, or other documents for instructors, as needed. d. Maintain full-time and adjunct faculty data files, including all SACSCOC required documentation, faculty schedules, syllabi, contact information, waivers, course survey responses, and credentials. e. Assist with preparation, distribution, and compilation of surveys and reports. f. Coordinate all PO/supply orders for assigned areas. g. Maintain records for all College budgets to ensure accuracy with Finance Office records. h. Prepare and maintain all Request for Payment and Purchase Requisitions forms for all faculty. i. Coordinate travel needs (transportation, hotel requirements, etc.) for faculty, guest speakers, faculty candidates, and student groups. j. Submit work orders as necessary. k. Take minutes for chairs at departmental and committee meetings, as needed, and distribute to department or committee members. l. Reserve rooms for meetings as needed. 6. Serve as academic liaison to the University’s designated textbook vendor; manage meetings, coordinate book adoptions, and evaluate quality of vendor service; and be responsible for coordinating book orders with all University departments. 7. Assist with student advising by attending advisor workshops, advising at on-campus registration events, and coordinating with all College of Liberal Arts & Sciences advisors. 8. Serve on staff committees and assemblies. 9. Assist with honor societies within the College. 10. Assist with activities such as Winter Fest, Crawfish Cookoff, Commencement mass and/or Commencement exercises as needed. 11. Update performance based on evaluation and ongoing dialog with supervisor. 12. Prepare contracts for adjuncts and full-time faculty course overloads in the fall, spring, and summer semesters. 13. Call, email, and text new UHC applicants with incomplete files in an effort to increase enrollment for the College of Liberal Arts and Sciences. 14. Assign advisors to newly admitted students in PowerCampus and follow up with students to be sure they are advised and ultimately registered.

Salary Compensation is commensurate with credentials, background and experience. The University of Holy Cross assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veterans’ status in the admission to, participation in, or employment of its programs and activities.